Privacy policy (Regulations on the processing and protection of personal data)

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This Personal Data Privacy Policy (hereinafter referred to as the Privacy Policy) applies to all information that the VITAGURU Website, located at the address – Vitaguru.ge, can receive about the User while using the Website, Online Store, programs and products of the Online Store.

1. DEFINITION OF TERMS:

  • Personal data base – a set of ordered personal data in electronic form and / or in the form of personal data files;
  • Responsible person – a certain person who organizes work related to the protection of personal data during their processing, in accordance with the law;
  • The owner of the personal data base is an individual or legal entity who is granted the right to process this data by law or with the consent of the subject of personal data, approves the purpose of processing personal data in this database, establishes the composition of this data and the procedures for their processing, unless otherwise specified by law;
  • The State Register of Personal Data Bases is a unified state information system for collecting, accumulating and processing information about registered personal data bases;
  • Publicly available sources of personal data – directories, address books, registers, lists, directories, other systematized collections of open information containing personal data, placed and published with the knowledge of the subject of personal data. Social networks and Internet resources in which the subject of personal data leaves their personal data are not considered publicly available sources of personal data (except when the subject of personal data expressly states that personal data is posted for the purpose of their free distribution and use);
  • Consent of the subject of personal data – any documented, voluntary will of an individual regarding the granting of permission to process his personal data in accordance with the formulated purpose of their processing;
  • Depersonalization of personal data – extraction of information allowing to identify a person;
  • Processing of personal data – any action or set of actions performed in whole or in part in the information (automated) system and / or in personal data files related to the collection, registration, accumulation, storage, adaptation, modification, updating, use and distribution (distribution , sale, transfer), depersonalization, destruction of information about an individual;
  • Personal data – information or a set of information about an individual who is identified or can be specifically identified;
  • The manager of the personal data base is a natural or legal person who is granted the right to process this data by the owner of the personal data base or by law. The person who is entrusted by the owner and / or manager of the personal data base to perform technical work with the personal data base without access to the content of personal data is not the manager of the personal data base;
  • Subject of personal data – an individual in respect of whom, in accordance with the law, the processing of his personal data is carried out;
  • Third party – any person, with the exception of the subject of personal data, the owner or manager of the personal data base and the authorized state body for the protection of personal data, to whom the owner or manager of the personal data base transfers personal data in accordance with the law;
  • Special categories of data – personal data about racial or ethnic origin, political, religious or ideological beliefs, membership in political parties and trade unions, and data relating to health or sexuality.

1.2. This Regulation is mandatory for application by the responsible person and employees of the seller who directly process and / or have access to personal data in connection with the performance of their official duties.

2. LIST OF PERSONAL DATA BASES

2.1. The Company is the owner of the personal data base “Counterparties”.

2.2. The personal data base is located at the address of the Company.

3. PURPOSE OF PROCESSING PERSONAL DATA

3.1. The purpose of processing personal data in the system is to store and maintain the data of counterparties, in accordance with the Law of Georgia on the Protection of Personal Data:

3.2. The purpose of processing personal data is to ensure the implementation of civil law relations, the provision / receipt and implementation of payments for purchased goods / services in accordance with the Tax Code of Georgia, the Law of Georgia “On Accounting and Financial Reporting in Georgia”.

4. PROCESSING OF PERSONAL DATA

4.1. The consent of the subject of personal data must be a voluntary expression of the will of an individual to grant permission to process his personal data in accordance with the formulated purpose of their processing. The consent of the subject of personal data can be presented in the following forms:

  • a document on paper with details that allows to identify this document and an individual;
  • an electronic document containing obligatory details allowing to identify this document and an individual. It is advisable to certify the voluntary will of an individual to grant permission for the processing of his personal data with an electronic signature of the subject of personal data.
  • mark on the electronic page of the document or in the electronic file processed in the information system on the basis of documented software and hardware solutions.

4.2. The consent of the subject of personal data is provided when registering civil law relations in accordance with applicable law.

4.3. Messages of the subject of personal data about the inclusion of his personal data in the personal data base, the rights defined by the Law of Georgia on the Protection of Personal Data, the purpose of collecting data and the persons to whom his personal data is transferred, is carried out when registering civil law relations in accordance with the current legislation .

4.4. The processing of personal data on racial or ethnic origin, political, religious or philosophical beliefs, membership in political parties and trade unions, as well as data relating to health or sexual life (special categories of data) is prohibited.

TERMS OF DISCLOSURE OF INFORMATION

5.1. The procedure for accessing personal data of third parties is determined by the terms of the consent of the subject of personal data provided to the owner of the personal data base for the processing of this data or in accordance with the requirements of the law.

5.2. Access to personal data is not provided to a third party if the specified person refuses to undertake the obligation to ensure compliance with the requirements of the Law of Georgia on the Protection of Personal Data or cannot ensure them.

5.3. The subject of relations related to personal data submits a request for access (hereinafter referred to as a request) to personal data to the owner of the personal data base.

5.4. The request specifies:

  • last name, first name and patronymic, place of residence (place of stay) and details of the document certifying the individual submitting the request (for an individual applicant);
  • name, location of the legal entity submitting the request, position, surname, name and patronymic of the person certifying the request; confirmation that the content of the request corresponds to the powers of the legal entity (for the legal entity – the applicant);
  • last name, first name and patronymic, as well as other information that allows to identify the individual in respect of whom the request is made;
  • information about the database of personal data in respect of which the request is submitted, or information about the owner or manager of this database;
  • list of requested personal data;
  • the purpose of the request.

5.5. The term for studying the request for its satisfaction cannot exceed ten working days from the date of receipt. During this period, the owner of the personal data base informs the person submitting the request that the request will be satisfied or the relevant personal data will not be provided, indicating the grounds specified in the relevant regulatory legal act.

The request shall be satisfied within thirty calendar days from the date of its receipt, unless otherwise provided by law.

5.6. All employees of the owner of the personal data base are required to comply with the confidentiality requirements for personal data and information about securities accounts and the circulation of securities.

5.7. Postponement of access to personal data of third parties is allowed if the necessary data cannot be provided within thirty calendar days from the date of receipt of the request. At the same time, the total time for resolving the issues raised in the request cannot exceed forty-five calendar days.

5.8. A notice of postponement shall be communicated to the third person who submitted the request in writing, explaining the procedure for appealing such a decision.

5.9. The postponement notice states:

  • surname, name and patronymic of the official;
  • the date the message was sent;
  • the reason for the delay;
  • the period during which the request will be satisfied.

5.10. Denial of access to personal data is allowed if access to them is prohibited by law.

5.11. The rejection message states:

  • last name, first name, patronymic of the official denying access;
  • the date the message was sent;
  • reason for refusal.

5.12. The decision to postpone or deny access to personal data may be appealed to the authorized state body for the protection of personal data, other state authorities and local governments, whose powers include the protection of personal data, or to the court.

6. PROTECTION OF PERSONAL DATA

6.1. The owners of the personal database are equipped with system, software and hardware and communication tools that prevent loss, theft, unauthorized destruction, distortion, forgery, copying of information and meet the requirements of international and national standards.

6.2. The responsible person organizes the work related to the protection of personal data during their processing, in accordance with the law. The responsible person is determined by the order of the owner of the personal data base. The duties of the responsible person for organizing work related to the protection of personal data during their processing are indicated in the job description.

6.3. Employees of the Owner who directly process and / or have access to personal data in connection with the performance of their official (labor) duties are required to comply with the requirements of the legislation of Georgia in the field of personal data protection and internal documents on the processing and protection of personal data in personal data databases

6.4. Employees of the Owner who have access to personal data, including their processing, are obliged not to disclose in any way personal data that they were entrusted with or that became known in connection with the performance of professional or official or labor. responsibilities. Such an obligation is valid after the termination of their activities related to personal data, except in cases established by law.

6.7. Persons who have access to personal data, from which they process it, in case of violation of the requirements of the Law of Georgia on the Protection of Personal Data, shall be liable in accordance with the legislation of Georgia.

6.8. Personal data should not be stored longer than is necessary for the purposes for which such data is stored, but in any case not longer than the data storage period determined by the consent of the personal data subject to the processing of data.

7. RIGHTS OF THE SUBJECT OF PERSONAL DATA

7.1. The subject of personal data has the right:

  • know about the location of the personal data base containing his personal data, its purpose and name, location and / or place of residence (location) of the owner or manager of this database or give an appropriate instruction to obtain this information to persons authorized by him, except in cases established by law;
  • receive information about the conditions for granting access to personal data, in particular, information about third parties to whom his personal data contained in the relevant personal data base is transferred;
  • access to their personal data contained in the respective personal data base;
  • receive no later than thirty calendar days from the date of receipt of the request, except as otherwise provided by law, an answer on whether his personal data is stored in the relevant personal data database, and also receive the content of his stored personal data;
  • submit a reasoned demand with an objection to the processing of their personal data by public authorities, local governments in the exercise of their powers provided for by law;
  • present a reasoned demand to change or destroy their personal data by any owner and manager of this database, if this data is processed illegally or is unreliable;
  • to protect your personal data from illegal processing and accidental loss, destruction, damage due to deliberate concealment, failure to provide or untimely provision of them, as well as to protect against the provision of information that is unreliable and discredits the honor, dignity and business reputation of an individual;
  • apply on issues of protection of their rights in relation to personal data to state authorities, local governments, whose powers include the implementation of the protection of personal data;
  • apply legal remedies in case of violation of the legislation on the protection of personal data.

8. REQUEST OF THE SUBJECT OF PERSONAL DATA

8.1. The subject of personal data has the right to obtain any information about himself from any subject of relations related to personal data, without specifying the purpose of the request, except in cases established by law.

8.2. The access of the subject of personal data to data about himself is free of charge.

8.3. The subject of personal data submits a request for access (hereinafter referred to as the request) to personal data to the owner of the personal data base.

The request specifies:

  • surname, name and patronymic, place of residence (place of stay) and details of the identity document of the subject of personal data;
  • other information allowing to identify the personality of the subject of personal data;
  • information about the database of personal data in respect of which the request is submitted, or information about the owner or manager of this database;
  • list of requested personal data.

8.4. The term for studying the request for its satisfaction cannot exceed ten working days from the date of receipt.

8.5. During this period, the owner of the personal data base informs the subject of personal data that the request will be satisfied or the relevant personal data is not subject to provision, indicating the grounds specified in the relevant regulatory legal act.

8.6. The request shall be satisfied within thirty calendar days from the date of its receipt, unless otherwise provided by law.

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